Upcoming Meetings
- Fall 2023 – La Jolla, CA
Mon – Fri, Oct 2 – 6
(Similar schedule to Fall 2022, split in 2 cohorts. They are not yet assigned.)
- Spring 2024 – TBD
In-Person Info: La Jolla, Fall 2023
Our members loved La Jolla, and you loved it too! Luckily we were able to negotiate a price we can afford. Yay!
We’ll be back at the beautiful Estancia hotel in La Jolla, CA, Mon, Oct 2 through Fri, Oct 6, 2023!
This will be a two cohort model – half the councils will meet Mon-Wed, and half will meet Wed-Fri.
For now, tell your members to hold their calendars for the week of Oct 2 and we’ll let you know asap what dates your council will meet.
Meeting Venue and Hotel:
Estancia La Jolla
9700 N Torrey Pines Rd
La Jolla, CA 92037
Detailed Schedule:
Mon, Oct 2
– 6:30pm: Council dinners privately held around the city
Tue, Oct 3
– 8:00am: Council Meetings begin
– 4:00pm: Choose Your Own Adventures
Wed, Oct 4
– 8:00am: Council Meetings begin
– 3:00pm: Meetings end
– 3:15pm: Speed Networking and General Session
– 5:00pm: ‘Beach Party’ in the Courtyard (Cohort A and B)
– 7:00pm: Cohort B Private Council Dinners
Thu, Oct 5
– 8:00am: Council Meetings begin
– 4:00pm: Choose Your Own Adventures
Fri, Oct 6
– 8:00am Council Meetings begin
– 3:00pm Meetings end
Checklist for Member 1:1 Calls
- Checklist for Member 1:1s (Use this doc as a reminder of all the topics to cover in your 1:1 meetings)
Agenda Template/Meeting Manager
- Agenda Template – Coming soon!
- Meeting Manager Template – Coming soon!
Room Assignments: Fall 2023
TBD
AV
In-room supplies & experience:
- Digital Projector & 1 screen OR LCD Flat Panel Display
- Your audio & video source is an owl (except EC1) – and still TBD pending conversation w/ mods after NPS review.
- Additional Laptop in each room, this runs the owl but can also be used by Mods if you’d like
- Ethernet cables to hardwire Mod only
- Power Strips
- Pens
- Notepads
- Fidgets
- 2 Flip Charts + Markers (or whiteboard depending on room)
Zoom Background
We’ve created a new background showcasing our new logo celebrating 20 years! Find the doc here w/ instructions. Please set it for yourself and ask your remote members to do so as well
Upcoming Moderator Dates / Deadlines:
- May-Sep: Hold Virtual Council Calls (include 365@collaborativegain.com as an invitee)
- Mid Aug: Begin Scheduling Council Meeting 1:1s (create Notes for each member)
- Sep 7: Begin weekly moderator meetings on Thursdays at 12pm ET
- Sep 14: Send first draft mtg agenda (template above) in PDF to Phyl (member 1:1s should be done by this point). You can also send draft to council if you’d like.
- Sep 25: Send Final Agenda to Council
- Week of Oct 2 – 6: Fall Council Meetings in La Jolla
- Week of Oct 9: Send member Thank You notes to encourage attendance @ Spring 2024 meeting & Schedule monthly VCC series (include 365@collaborativegain.com)
- Oct 19: Post Meeting Moderator Debrief (via Zoom)
- Oct: Schedule a Post Meeting 1:1 w/ Stephanie
- Nov-Mar: Hold your monthly VCCs (include 365@collaborativegain.com as an invitee)
Moments that Matter:
- Meeting a new member
- Holding a virtual conference call
- Preparing for Council mtgs
Tools:
- Intros/Ice Breakers
- Mindful Movement
- Energy Boosters
- Facilitating Interactive Conversations
- Storytelling Exercise
- Power of Constraints Exercise
- Storytelling Exercise
Positive Politics – Care More/Care Less (Fall 2022)
Positive Politics – Worry List (Spring 2023)
- Pre-reading for Positive Politics exercise (this link is in the agenda too)
- What is Positive Politics? for new members (this is also linked in the pre-reading and in the agenda)
- Member Instructions
- Video of first test session (confidential and only for moderator viewing)
Key CG Contacts:
- Britany: Production – 303.917.6203 mobile, britany@collaborativegain.com
- Stephanie: CYOA Queen – 505.795.2923 mobile, stephanie@collaborativegain.com
- Charlee: Hybrid/ZV Czar – 719.494.6988 mobile, charlee@collaborativegain.com
- BJ: COVID Czar – 917.428.1591 mobile, bj@collaborativegain.com